How to Prepare Business Furniture Before the Movers Arrive

  • By _dm_templates
  • 10 Nov, 2015
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How to Prepare Business Furniture Before the Movers Arrive

Moving to a new office space or expanding to a second location is an exciting step for your business. But
although the prospect of a better office feels exciting, it can still be intimidating.

Many business owners and supervisors who bear responsibility for moves worry about properly transporting
the office furniture from one location to another. And with good reason. Offices often incorporate many
unwieldy furniture types, including large desks, filing cabinets and cubicles.

In this blog, we guide you through preparing your office furniture before your removalist arrives.

Communicate

Corporate moves often involve specialised equipment, heavy-duty containers and short-term storage. Once
you begin working with a corporate removalist, make sure you understand your timeline and requirements.

In regards to your furniture, the removalist may require you to take any of the following measures:

  • Separate computing equipment from all other furnishings.
  • Disassemble furniture.
  • Move furniture to a central location for simpler packing.

In addition to these guidelines, most commercial movers require that employees empty all desks, cupboards
and shelves.

Empty

If you cannot personally oversee every step of your corporate move, assign a manager or group of trusted
employees to ensure all furniture meets the mover’s requirements by your leaving date. If you manage a larger
company, assign your department heads the job of overseeing the employees who work under them.

Most pieces of furniture must be empty in order for the removalist to transport them safely. Give your
employees time to remove their personal belongings on the day of the move or the day before. To avoid damage
to personal property, encourage your employees to take their possessions home with them.

Assign specific people to empty all other furniture, including bookcases and filing cabinets. Many
removalists provide specialised containers to carry files, records and books.

Clean

Most removal teams do not handle cleaning, either before or after a corporate move. Assign employees or
your janitorial team to clean each piece of furniture before you travel to your new location.

As you oversee cleaning, you may also want to disassemble certain pieces of furniture. For example, if
your business partners have heavy wood desks, you should stack the drawers to one side rather than keeping
them in the desk.

Organise

Once you have empty, clean furnishings, organise them for easy removal. You can sort furniture in whatever
way best suits your facility. Possible sorting methods include:

  • According to final destination:  If you’re upsizing in your move, you may want to divide
    your current furnishings according to where they’ll sit in your new office. For example, keep each cubicle’s
    components, such as the desk chair, computer, phone and computer cords, in one location.
  • According to fragility:  Some office furniture, like sturdy chairs and wood shelves, can
    withstand jostling. Other items, like computer components, cannot. Typically, removalists pack fragile items
    on top of more resilient furnishings. Make your sturdiest furniture the most accessible so the movers can
    easily remove it from the building first.
  • According to type:  You may find it easier to reassemble your furniture if similar pieces
    stay together. Place like items, such as all desks or all shelving, together.

When you keep your move organised, you can avoid misplacing any important items.

 

If you plan to work with an established corporate removalist, the moving team will likely perform any
disassembly and provide any packing materials needed.

Discuss the exact parameters of this service with your removalist well in advance. Some removalists do not
provide moving services for heavy office equipment, like copiers. And many corporate removalists have
specific guidelines for any personal items they transport.

Once you know the guidelines you’re working with, ensure that your employees understand them as well. As
you prepare to expand your business, follow the tips listed above to ensure all your furniture moves safely
and efficiently.

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